Loading & Unloading
Loading & unloading information for exhibitors
Uncoordinated arrivals can slow setup and create congestion. Our loading and move-in guidelines help exhibitors and vendors arrive at the right time, use approved access points, and complete setup safely and efficiently.
During Setup & Breakdown
What to Expect on Arrival
When you arrive for move-in:
- Unload materials promptly in designated zones
- Move vehicles immediately after unloading
- Be prepared to transport materials to your booth space
Small carts may be available for items 50 lbs. or less, depending on availability. We do not provide forklifts or pallet jacks.
Move-Out Guidelines
Move-out begins after the event officially closes.
- Early teardown is not permitted
- Loading access will follow the assigned schedule
- All materials must be removed within the designated timeframe
Exhibitors are responsible for arranging pickup of all booth materials.
BEfore ARRIVAL
Check Designated Move-In Window
Exhibitors arrive during scheduled move-in windows set by event organizers.
- Arrival times are assigned in advance
- Early or late arrivals may not be accommodated
- Access is coordinated to manage traffic and safety
Confirm your assigned move-in window before arrival.
If you are bringing large, heavy, or oversized items:
- Advance coordination is required
- Doorposts may not be removed without approval
- Some access adjustments must be handled by Convention Center staff
Contact the Catering Office at least 7 days in advance to discuss access needs.
Loading Areas & Access
Exhibits are moved into the building through designated loading docks and service entrances.
- Loading zones are for temporary unloading only
- Routes from dock to show floor are clearly marked
- Follow posted signage and staff instructions at all times
Maps showing loading access and routes should be reviewed before arrival.
Shipments & Deliveries
Shipped exhibitor materials may arrive up to three days before the event and must be delivered directly to the Wenatchee Convention Center loading area during approved delivery windows. All shipments must be clearly labeled and moved out of loading areas promptly upon arrival. Return shipping and pickup arrangements are the responsibility of the exhibitor.
Shipping Address
Wenatchee Convention Center
121 N. Wenatchee Avenue
Wenatchee, WA 98801
We’re here to support exhibitors.
If questions come up about move-in, schedules, or special arrangements, reach out to our team for clear guidance and next steps.